Ever since businesses have been employing people they have been using some form of tracking to manage their workers hours and calculate their pay. The more employees you have, the more complicated your payroll, and the more difficult it will be to identify payroll issues when they occur. When considering whether investing in a time clock system is best for your company, weigh the benefits they can provide in managing your scheduling and payroll.
Time Clock Types
There are a variety of different time management systems to choose from, each with their own advantages, from simple stamped or punched cards to fingerprint or biometric facial recognition web-based systems.
Punch Card — Card-based clocks can be either electronic or mechanical. Due to their simple nature, they are very durable. However, it is possible for employees to punch other people’s cards.
Pins and Badges — More sophisticated than a punch card, a badge or pin uses a magnetic strip, bar code or a pin number and keypad to identify specific employees on your payroll. While employees can still clock other employees in, this method eliminates many transcription errors by recording payroll information and transmitting it to a central file. In addition, they can be programmed with each employee’s schedule.
Biometric Time Clock Systems — A biometric time clock uses fingerprint scans or facial scans to identify each employee, reducing time-card related fraud. They are useful in many high-tech companies, as they can also control access to high-security areas. For example, Allied Time offers both fingerprint and facial scanning models. The uAttend wireless fingerprint scanner is web-based and uses cloud computing, allowing you to monitor employee attendance anytime, anywhere, while also allowing your employees to clock in from a time clock, a phone or smartphone device or a web browser.
Choosing a System
A time clock can be a valuable asset to your company. They make processing payroll more convenient and simpler, and can reduce errors. Utilizing time clocks clarifies the beginning and ending of work shifts and lunch breaks which can result in over or under-paying employees. Depending on the type of system selected, they can also provide extra security and help enforce company policies. Your employees may find it more convenient to clock in and out using web- and phone-based systems. All in all, using a time clock system will make your payroll simpler for everyone, which benefits your company as well as your employees.